You could say the heart of your organization is the people you support. At ShareVison, we are sure you would agree that the staff that work, run and volunteer at your non-profit organization or social service agency are the soul of what helps you strive towards your goals.
Whether these people work a few hours a week or have dedicated their lives to your cause, it’s essential to show them support by giving them the tools they need to do their best every day.
Much like adding a profile for each new client in ShareVision’s case management software, administrators and managers are able to onboard each staff member by creating their own unique profile which houses their information.
This can include a profile picture, contact information, notes, logs and any forms or information a staff member or manager may need to access. You may have multiple locations, and an incident may occur where you need to call a staff member at another facility. You have the ability to quickly see which staff work there, click on their profile and gather the contact information you need.
Every staff member also has access to a view of their calendar, so they know exactly what they should be doing at any given time and can set reminders for every event or a single event throughout the week.
Staff can also easily see when their next shift is so you can avoid missed or late shifts or those last-minute scares of “wait, do I work today?”
Just like the importance of keeping the day-day schedules and support plans streamlined for your client's care, the same principles apply for keeping your staff member's schedules and daily tasks easily manageable and trackable.
The Trax Dashboard gives your staff all the tools they need to complete their duties and share information with managers, and hand over important information throughout a shift change. Whether your staff has one or more clients they care for, Trax helps them allot time, log case notes, and run through checklists and forms, so they never miss a step along the way.
Trax is especially helpful with transferring data or shift notes to another employee. Because everything is housed online, it’s fast and easy to assign a task to another team member and give them the rundown of everything that happened on their shift, so they are prepped and ready to take over.
Workplace Policies and Procedures
Every organization or agency has different criteria and policies they need to maintain in order to achieve standards for potential funding or accreditation purposes. Each staff member can now see precisely what the policies and procedures are and when they are going to be updated or reviewed so that there is never any question or doubt as to what guidelines need to be followed.
We know how busy it gets with the work you do and sometimes requests or tasks slip through the cracks. ShareVision gives managers and employees the ability to submit forms for approval and track which approvals are still pending. Is that holiday you requested coming up? Is there a new certification your staff needs to fill out by a particular deadline? Easily see what has been reviewed and approved so you know where you stand and when to send that follow-up email.
As a manager, it is essential to know which staff member finished a task, viewed a document or how much time was spent between specific events. This is a key element of being able to track what happens in your organization as well as a way to hold people accountable.
Easily search for data with a time, date and user stamp, so you know exactly who did what, when and where.
ShareVision works just as well on mobile and tablet formats as it does on a laptop or desktop computer! This means that your staff can use mobile devices to take their work with them to each client. No more paper forms, phone notes, and trying to remember what you forgot to write down. Now you can log tasks and data in real-time and easily make edits as you go and share them with your team.
ShareVision is proud to be able to create a case management software to help the many people making an impact by helping others. We believe in what you do and hope the tools we have created over the past 18 years will allow for a significant change in how you are able to provide care, making it fast, simple and intuitive so that you can focus on giving the best care possible.